office administrator

Additional Information

Work Setting

• Private sector

Tasks

• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Oversee and co-ordinate office administrative procedures
• Type and proofread correspondence, forms and other documents
• Schedule and confirm appointments
• Greet people and direct them to contacts or service areas
• Determine and establish office procedures and routines
• Arrange and co-ordinate seminars, conferences, etc.
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Record and prepare minutes of meetings, seminars and conferences
• Arrange travel, related itineraries and make reservations
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems

Computer and Technology Knowledge

• Electronic mail
• Electronic scheduler
• MS Office
• MS Outlook
• MS Windows
• MS Word
• Quick Books
• Simply Accounting

Area of Specialization

• Invoices
• Financial statements
• Correspondence
• Contracts

Security and Safety

• Bondable
• Basic security clearance

Transportation/Travel Information

• Willing to travel
• Public transportation is available

Work Conditions and Physical Capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload
• Repetitive tasks

Personal Suitability

• Effective interpersonal skills
• Flexibility
• Organized
• Reliability
• Accurate
• Team player
• Client focus
• Ability to multitask

Screening questions

• Are you available for shift or on-call work?
• Are you available for the advertised start date?
• Are you currently a student?
• Are you currently legally able to work in Canada?
• Are you willing to relocate for this position?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?
• Do you have the above-indicated required certifications?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
• What is the highest level of study you have completed?
• What is your current field of study?
• What is your current level of study?

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)