administrative assistant

Additional Information

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge

• Electronic scheduler
• MS Office

Technical Terminology

• Business

Area of Specialization

• Correspondence

Work Conditions and Physical Capabilities

• Tight deadlines
• Attention to detail

Personal Suitability

• Ability to multitask
• Accurate
• Client focus
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player