administrative assistant

Additional Information

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Computer and Technology Knowledge

• Database software
• MS Excel
• MS Office
• MS PowerPoint
• MS Windows

Work Conditions and Physical Capabilities

• Attention to detail

Personal Suitability

• Ability to multitask
• Accurate
• Excellent written communication
• Organized
• Reliability
• Team player